Bookkeeping Services
Specialized bookkeeping for online businesses – integrate your platforms, track inventory, and get real-time financial insights.
Running an online store means juggling multiple sales channels, inventory management, and constantly changing numbers. Ontrack Bookkeeping offers ecommerce bookkeeping services tailored to the unique needs of online retailers. We seamlessly connect your e-commerce platforms (Shopify, Amazon, eBay, Etsy, and more) with your accounting software, ensuring every sale, fee, and expense is accurately recorded without manual work. With our experienced team handling inventory tracking, COGS calculations, multi-channel reconciliation, and compliance, you gain real-time visibility into your finances and tax-ready reports at year-end. Let us take the financial workload off your plate so you can focus on growing your business.
Our Ecommerce Bookkeeping Services Include
Seamless Platform Integration
We connect all your online sales platforms and marketplaces directly with accounting software like QuickBooks Online. This means your Shopify store, Amazon and eBay seller accounts, payment processors (PayPal, Stripe), and other channels automatically sync into one set of books – no more manual data entry or missed transactions.
Accurate Inventory & COGS Tracking
Stay on top of your stock and product costs. We maintain precise inventory records and track cost of goods sold (COGS) for every product you sell. Every purchase order, sale, return, or adjustment is recorded correctly, so your profit margins are always accurate and up-to-date. You’ll always know what’s in stock and how much it truly costs to sell your products.
Multi-Channel Sales Reconciliation
Selling on multiple channels shouldn’t mean multiple headaches. Ontrack reconciles all your sales and payouts across various channels – your website, Amazon, Etsy, Shopify, and beyond. We match up online orders, merchant fees, and deposits to your bank and accounting records, ensuring that every dollar is accounted for and every transaction is verified. No matter how many places you sell, your books will be consistent and error-free.
Tax-Ready Financial Reports
Never dread tax season again. Our team produces organized monthly financial statements (profit & loss, balance sheet, cash flow) that are tax-ready and easy to share with your CPA or tax preparer. We categorize income and expenses properly and keep documentation tidy, reducing your stress at year-end. We also help ensure sales tax is tracked and reported correctly for each state or region, so you stay fully compliant with tax regulations.
Real-Time Visibility & Reporting
Make informed decisions with up-to-date data. We use cloud-based bookkeeping tools to give you real-time access to your financial information. At any moment, you can log in to see your current sales, expenses, cash flow, and inventory status. In addition, we provide clear monthly reports and dashboards that highlight key e-commerce metrics, giving you full visibility into your online business’s performance whenever you need it.
Why Choose OnTrack for Ecommerce Bookkeeping
E-commerce & QuickBooks Experts
Our team has years of experience in e-commerce accounting and bookkeeping. As certified QuickBooks ProAdvisors, we know how to optimize QuickBooks for online businesses. We understand the challenges online sellers face – from handling high-volume transactions and refunds to navigating marketplace fees and sales tax rules. With Ontrack, you’re working with experts who truly understand how to keep an online business’s finances in order.
All Your Platforms in Sync
Ontrack makes bookkeeping easy by consolidating all your financial data in one place. We integrate all the sales channels and tools you use – marketplaces, your own website, shopping carts, payment gateways, and inventory management systems – into one streamlined bookkeeping system. This all-in-one approach means you get a complete financial picture without juggling multiple spreadsheets or systems. Every platform stays in sync, so your reports are comprehensive and reliable.
Accurate, Compliant Books Every Month
We pride ourselves on attention to detail and accuracy. Every sale, expense, and fee is recorded correctly, and every account is reconciled. You can trust that your books will be error-free and ready for scrutiny. Come tax time, you’ll have clean, audit-ready financials that meet all compliance standards. In short, we help protect you from costly mistakes and ensure your financial records stand up to any audit or tax filing.
Personalized Support & Insights
At OnTrack, you’re not just another account – you’re a valued partner. Our approach is hands-on and personalized. You’ll have a dedicated bookkeeping team that learns the ins and outs of your business. We’re always available to answer questions and explain your financial reports in plain language. Beyond just doing the books, we provide actionable insights (for example, identifying trends in your sales or expenses) to help you make smarter business decisions. If something looks off in your numbers, we’ll alert you and help find a solution.
Tailored & Scalable Solutions
Whether you’re a small online boutique or a rapidly growing multi-channel retailer, we tailor our services to fit your needs. Our ecommerce bookkeeping solutions are scalable – we adjust as your business grows or your operations change. Launching a new sales channel or product line? Adding new marketplaces or dealing with seasonal spikes? We have the flexibility and systems to handle it. You’ll get the right level of support at every stage, so your bookkeeping is always under control.
Common Questions
What e-commerce platforms can you integrate with?
We support all major e-commerce platforms and marketplaces. Ontrack can integrate with Shopify, WooCommerce, Amazon, eBay, Etsy, Walmart Marketplace – you name it. We also connect with payment processors like PayPal, Stripe, and Square. All of your sales data from these platforms can flow into accounting software such as QuickBooks Online (our specialty) or Xero. This means no matter where you sell online, we can capture the transactions and include them in your books automatically. If your platform provides data export or an API, we can likely work with it to streamline your bookkeeping.
How do you handle inventory and COGS for online stores?
Tracking inventory and cost of goods sold (COGS) accurately is a top priority in our service. We record every piece of inventory you purchase and every sale that goes out, updating your inventory counts continuously. If you use an inventory management system or apps, we’ll integrate those with your bookkeeping. We make sure that when you sell products, the corresponding COGS is recorded so you can see true gross profits. We also account for things like inventory adjustments, returns, and supplier invoices. The result is an accurate reflection of your stock on hand and the direct costs associated with your sales, which is crucial for pricing and profit analysis.
Will I have real-time access to my financial data if I outsource to OnTrack?
Absolutely! We believe in transparency and keeping you in control of your business. We use cloud-based bookkeeping tools (like QuickBooks Online) that allow you to log in anytime and see up-to-the-minute financial information. As we update your books regularly (often weekly or even daily for high-volume businesses), you’ll always be able to view the latest numbers. You can check your sales figures, expenses, account balances, and even run reports on demand. Plus, we deliver easy-to-read monthly financial reports to summarize your performance. You get the convenience of an in-house accounting system with none of the hassle – real-time visibility is part of our core service.
Client Highlight
“I was struggling to keep track of finances for my multi-channel online store. Ontrack Bookkeeping transformed everything for us. They seamlessly integrated our Shopify and Amazon sales into QuickBooks and took the chaos out of our inventory management. Now our COGS calculations and inventory records are spot on, and we receive clear, tax-ready reports every month. I love being able to see how we’re doing in real time – it gives me confidence to make big decisions. We can finally focus on growing the business, knowing that Ontrack has our bookkeeping completely under control.”
– Jamie L., Owner of StyleHouse Fashions
Ready to Get Started?
Ready to streamline your e-commerce bookkeeping and free up your time? Get in touch with Ontrack Bookkeeping today to schedule a consultation. Let our experts handle the numbers and platform integrations while you focus on growing your online business. We’ll make sure your finances stay organized, compliant, and on track for success!