Controller Service Inventory
Specialized financial oversight for property managers, real estate investment groups, and multi-entity portfolios.
Real estate operations require precision in tracking income, expenses, and allocations across multiple properties and entities. Without the right systems in place, it’s easy for revenue leaks, misallocations, or compliance issues to go unnoticed. As part of our Controller Services suite, Ontrack Bookkeeping offers industry-specific controller services for real estate firms. We help you manage complex financial structures, streamline reporting, and provide the high-level insights you need to maximize property returns and make confident investment decisions.
See How We Work
Our Real Estate Controller Services Include:
Property-Level Financial Reporting
Detailed P&L statements, balance sheets, and cash flow reports for each property or entity. Clear visibility into the performance of your portfolio, down to individual asset level.
Expense Allocation & CAM Reconciliation
Accurate allocation of shared expenses across properties or tenants. Preparation and review of Common Area Maintenance (CAM) reconciliations to ensure fair and accurate tenant billing.
Multi-Entity Accounting & Consolidation
Management of intercompany transactions and consolidated reporting across multiple LLCs, partnerships, or holding companies. Elimination of duplicate entries and balanced intercompany accounts.
Lease & Rent Roll Tracking
Integration of lease data with accounting records for accurate rent tracking, escalation clauses, and percentage rent calculations. Ongoing monitoring of receivables to reduce arrears and improve cash flow.
Budgeting, Forecasting & Capital Planning
Annual budgets and cash flow projections by property and for the entire portfolio. Forecasting for renovations, capital improvements, and major maintenance, ensuring funds are available when needed.
Compliance & Audit Readiness
Ensuring compliance with lender requirements, investor reporting, and applicable GAAP standards. Preparation of audit-ready reports and assistance with documentation for financing or refinancing.
Why Choose Ontrack for Real Estate Financial Oversight
Industry Expertise
We understand the complexities of property-level accounting, lease structures, and multi-entity ownership. Our controllers are experienced in both residential and commercial real estate portfolios.
Tailored Reporting
From investor-ready reports to detailed internal analysis, we customize reporting formats to match your needs.
Portfolio Performance Insights
We highlight underperforming properties, identify cost-saving opportunities, and provide data-driven recommendations for improving NOI (Net Operating Income).
Technology Integration
We work with QuickBooks, property management systems, and custom reporting tools to streamline operations and ensure accuracy.
Cost-Effective Partnership
Gain CFO-level expertise without adding a full-time executive to your payroll. Our fractional controller services scale with your portfolio’s growth.
Questions?
We’ve Got You Covered
Can you handle accounting for multiple LLCs and properties?
Yes. We specialize in multi-entity real estate accounting, managing intercompany transactions and providing both consolidated and property-level reports.
Do you work with property management software?
Absolutely. We integrate with platforms like AppFolio, Buildium, Yardi, and other systems to sync financial and operational data seamlessly.
Can you prepare reports for investors or lenders?
Yes. We produce professional, GAAP-compliant financial packages tailored for investors, lenders, or boards, including performance summaries and detailed supporting schedules.
Client Highlight
“Before Ontrack, our property reporting was slow and inconsistent. Now we have accurate, monthly reports for every building and a clear view of our portfolio’s performance. Their team helped us clean up years of records, implement proper CAM reconciliations, and improve investor transparency. We’ve since secured financing for two new acquisitions with confidence.”
David R., Managing Partner, R&R Property Group
.avif)
Ready to Bring Clarity to Your Real Estate Finances?
Gain complete visibility into your portfolio’s performance and ensure every dollar is working for you. Contact Ontrack Bookkeeping today for a free consultation and see how our controller services can help your real estate business grow with confidence.