Controller Service Inventory
Financial oversight for e-commerce sellers, marketplace vendors, retailers, and wholesalers.
Managing an inventory-driven company comes with unique financial challenges—from tracking costs per SKU to forecasting cash flow for stock replenishment. As part of our Controller Services suite, Ontrack Bookkeeping offers specialized controller services tailored to inventory-based businesses. We provide the expert guidance you need to maintain healthy margins, optimize inventory investment, and keep your business growth on track.
See How We Work
Our Inventory Business Controller Services Include:
Inventory Cost Tracking & COGS Visibility
We implement systems to track your inventory purchases and manufacturing costs in real time. Every product’s cost of goods sold (COGS) is recorded accurately, giving you clear visibility into gross margins for each sale.
SKU-Level Financial Reporting
Get detailed reports on profitability by SKU, product line, or location. We consolidate data from all your sales channels – whether online storefronts, marketplaces like Amazon, or brick-and-mortar retail – to show you which products drive profit and which underperform.
Vendor Management & Accounts Payable
We manage your vendor relationships from a financial perspective, monitoring purchase orders, payment schedules, and supplier invoices. Ontrack ensures you pay the right amounts at the right times, so you maintain good standing with suppliers and never worry about stock interruptions due to payment issues.
Inventory Valuation & Reconciliation
Rely on accurate inventory values on your balance sheet. Our team applies appropriate inventory valuation methods (FIFO, LIFO, or average cost) suited to your business, and regularly reconciles recorded stock against actual counts. The result is confidence that your books truly reflect your on-hand inventory.
Cash Flow Forecasting
Plan ahead for big inventory purchases and seasonal swings. We analyze your sales trends and lead times to forecast cash flow needs related to inventory. With proactive budgeting and scenario planning, you’ll know how much to invest in stock and when, preventing cash crunches and overstocking.
Integrated Systems & Real-Time Insights
Ontrack integrates with your inventory management software, POS systems, and accounting platforms. This seamless data flow means up-to-date financial records and dashboards that provide real-time insights into inventory turnover, sell-through rates, and more.
Why Choose Ontrack for Inventory-Focused Financial Oversight
Deep Inventory Accounting Expertise
Our controllers are experienced with the nuances of inventory-based businesses. We understand accounting for complex SKU catalogs, per-unit cost fluctuations, and the impact of inventory on your balance sheet. This specialized knowledge means we catch issues a generalist bookkeeper might miss.
Advanced Tools & Integrations
Ontrack leverages cloud accounting tools and integrates with platforms like QuickBooks, Xero, Shopify, and Amazon Seller Central. You get a unified financial view without manual data entry. From automated COGS calculation to real-time inventory valuation, we use technology to keep your finances accurate and efficient.
Proactive Financial Guidance
We don’t just report the numbers – we help you interpret them. Count on regular financial reviews where we highlight trends like rising COGS or slow-moving stock. Our proactive advice helps you adjust purchasing, pricing, or sales strategies before small issues become big problems.
Scalable & Cost-Effective Partnership
Hiring a full-time controller with inventory expertise is expensive. Ontrack offers a fractional controller service that scales with your growth. You gain CFO-level insights and dedicated support at a fraction of the cost of an in-house team, freeing up resources to invest back into your business.
Clear Communication & Trust
Expect down-to-earth explanations, timely responses, and a partner that cares about your success. We translate complex financial data into clear action items for your team. With Ontrack, you’ll always know where your inventory stands and what your money is doing.
Questions?
We’ve Got You Covered
How are controller services different from basic bookkeeping for an inventory-based business?
While bookkeeping records day-to-day transactions, our controller services provide higher-level financial oversight and strategy. For an inventory-based business, this means we ensure your COGS calculations are correct, maintain your inventory valuations over time, and produce SKU-level margin analyses. Essentially, we act as your part-time financial manager—interpreting the numbers and advising you on improving profitability and cash flow, not just recording data.
Can Ontrack integrate with our inventory management and sales systems?
Absolutely. We’re well-versed in syncing with inventory management software and e-commerce platforms. Whether you use QuickBooks with an inventory module, a POS system for your retail store, or online sales channels like Shopify, Amazon, or Etsy, Ontrack will integrate these into your accounting process. This ensures we capture every sale and purchase automatically, giving you consolidated reports without manual imports.
How will these controller services help prevent overstocking or stockouts?
One of our key goals is to optimize your inventory levels. By analyzing sales patterns and inventory turnover, we help you forecast demand so you stock the right amount of product. We’ll alert you if certain items are moving slowly (to avoid overstock and tied-up cash) or if fast-sellers are running low (to prevent stockouts). Combined with cash flow forecasting, this proactive approach means you can make timely purchasing decisions with confidence.
Client Highlight
"Ontrack has completely transformed how we manage our inventory finances. Before, we often found out too late that our cash was tied up in excess stock. Now, thanks to their controller services, we have real-time insight into our cost of goods and which SKUs are actually profitable. Last quarter, we reduced our excess inventory by 20% and freed up cash flow — a game changer for our online retail business. I finally have peace of mind that an expert eye is watching our numbers and guiding our decisions."
Jamie L., Co-Founder of TrendyTech Distributors
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Ready to Streamline Your Inventory Finances?
Maintaining control over inventory costs and cash flow is vital for sustainable growth. Ready to get started? Contact Ontrack Bookkeeping today for a free consultation and learn how our outsourced controller services can benefit your inventory-based business. Let our experienced team provide the financial oversight you need to keep your business on track for success.