Bookkeeping Services
Focus on care while we keep your agency's finances healthy, compliant, and ready for growth.
As a homecare provider, you juggle caring for clients and managing a business. Ontrack Bookkeeping helps lighten that load by taking charge of your agency’s finances — from Medicaid billing reconciliation to payroll and reporting — all with an expert eye on compliance and efficiency. With our specialized homecare bookkeeping services, you gain peace of mind and more time to focus on what matters most: delivering excellent care.
Our Homecare Bookkeeping Services Include
Medicaid Billing Reconciliation
We ensure all your Medicaid claims are accurately recorded and matched with payments. Our team identifies and resolves any discrepancies or unpaid claims so you receive every dollar your agency has earned, without revenue slipping through the cracks.
Payroll Tracking & Management
Handling the intricacies of caregiver payroll, including timesheet tracking, overtime calculations, and tax withholdings. We make sure your staff are paid correctly and on time, relieving you of the administrative burden and reducing payroll errors.
Regulatory Compliance
Keeping your financial records aligned with healthcare regulations and payer requirements is our priority. We maintain detailed documentation and implement checks to ensure your books meet Medicaid, Medicare, and state guidelines — helping you avoid penalties and stay in good standing with auditors.
Audit Readiness
Be prepared for audits at any time. We organize your records and transactions so they’re audit-ready, and we support you through any financial inspections or Medicaid audits. With Ontrack’s meticulous bookkeeping, you can face reviews with confidence, knowing everything is properly documented.
Real-Time Financial Reporting
Stay on top of your agency’s financial health with up-to-date reports. We provide monthly financial statements, cash flow reports, and custom dashboards tailored for homecare metrics. Get the insights you need at a glance — from tracking reimbursements to monitoring expenses — so you can make informed decisions in real time.
Accounts Payable & Receivable
We manage your outgoing bills and incoming payments to keep cash flow steady. From recording vendor invoices and ensuring timely payments, to tracking client, Medicaid, or insurance receivables, we handle the full cycle. Your agency’s finances stay organized and current without you chasing down payments or due dates.
Why Choose Ontrack for Homecare Bookkeeping
Homecare Industry Expertise
We have experience working with homecare and home health agencies, so we understand your unique financial challenges. From Medicaid waiver programs to private pay services, our team knows the nuances of homecare billing and accounting. This expertise means we catch details that general bookkeepers might miss, and we tailor our approach to fit your operations.
QuickBooks Pro Advisors
All Your Platforms in Sync
Compliance & Accuracy Focus
Accurate, Compliant Books Every Month
Personalized Support
Personalized Support & Insights
More Time for Your Mission
Tailored & Scalable Solutions
Common Questions
What e-commerce platforms can you integrate with?
We support all major e-commerce platforms and marketplaces. Ontrack can integrate with Shopify, WooCommerce, Amazon, eBay, Etsy, Walmart Marketplace – you name it. We also connect with payment processors like PayPal, Stripe, and Square. All of your sales data from these platforms can flow into accounting software such as QuickBooks Online (our specialty) or Xero. This means no matter where you sell online, we can capture the transactions and include them in your books automatically. If your platform provides data export or an API, we can likely work with it to streamline your bookkeeping.
How do you handle inventory and COGS for online stores?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Will I have real-time access to my financial data if I outsource to Ontrack?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Do I still need a CPA if I have an Ontrack bookkeeper?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Client Highlight
“I was struggling to keep track of finances for my multi-channel online store. Ontrack Bookkeeping transformed everything for us. They seamlessly integrated our Shopify and Amazon sales into QuickBooks and took the chaos out of our inventory management. Now our COGS calculations and inventory records are spot on, and we receive clear, tax-ready reports every month. I love being able to see how we’re doing in real time – it gives me confidence to make big decisions. We can finally focus on growing the business, knowing that Ontrack has our bookkeeping completely under control.” – Jamie L., Owner of StyleHouse Fashions
Ready to Get Started?
Ready to streamline your e-commerce bookkeeping and free up your time? Get in touch with Ontrack Bookkeeping today to schedule a consultation. Let our experts handle the numbers and platform integrations while you focus on growing your online business. We’ll make sure your finances stay organized, compliant, and on track for success!