Bookkeeping - Contractors
Accurate job costing, subcontractor tracking, and WIP management to keep every project on track and profitable.
Ontrack Bookkeeping understands that construction and contracting businesses face unique financial hurdles. From juggling multiple project budgets to dealing with complex payroll and supplier payments, contractors need more than generic bookkeeping – they need an industry-specific approach. We specialize in bookkeeping for contractors, bringing clarity to your job costs and structure to your financial processes so you can focus on building, not bookkeeping.
See How We Work
Our Contractor Bookkeeping Services
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Job Costing & Budget Tracking
Every expense is categorized by project (with detailed cost codes if needed). This gives you a clear view of each job’s budget versus actual spending, so you immediately spot if a project is veering off course.
Why Contractors Choose Ontrack Bookkeeping
Working with Ontrack means gaining a financial partner who understands construction inside and out. Our experienced bookkeeping team has worked with general contractors, specialty trades, and construction firms, so we know terms like retainage, change orders, and AIA billing without needing a tutorial. We set up automated workflows to pull in your bank transactions, integrate with QuickBooks (Online or Desktop) or Xero, and even sync data from your project management or invoicing software.
Accuracy and communication are at the core of our service. We reconcile your accounts down to the penny and double-check that every transaction is coded correctly. Each month (or week, if you prefer more frequent updates), you’ll receive clear reports showing how each project is performing financially. No more guessing which jobs are profitable – you’ll have the numbers at your fingertips. And if something looks off, we’ll alert you and work together to get it resolved.
In short, we don’t just keep your books; we help keep your projects on track financially. By partnering with Ontrack, you gain peace of mind that your bookkeeping is handled by people who “get” your business. You can bid on that next job or manage your crew without worrying about whether a bill was missed or if payroll was entered correctly. We’ve got it covered.
.avif)
Questions?
We’ve Got You Covered
What types of non-profits do you work with?
We work with a wide range of nonprofit organizations – from small community charities and startups to established 501(c)(3) foundations and associations. Our team adapts to your scale and needs, providing the right level of support whether you have no internal accounting staff or an entire finance department needing controller-level oversight.
Can you help with grant reporting and restricted funds tracking?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Do you assist with nonprofit audits and IRS Form 990 preparation?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Can you work with our in-house team or volunteer treasurer?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Do you support nonprofit accounting software and donor systems?
A bookkeeper handles day-to-day entries. A controller ensures accuracy, produces in-depth financial reports, and oversees financial strategy. They’re the bridge between bookkeeping and CFO-level decision-making.
Case Study: Construction Company Gains Profit Clarity
“Keeping track of job expenses used to be a nightmare for us. We often found out too late that a project went over budget. Ontrack changed everything. They reorganized our books by jobs, set up a proper cost coding system, and now we get weekly updates on each project’s profitability. We went into tax season with the most organized books we’ve ever had – and zero surprises. It’s been a game-changer for our construction business.”
— Mark T., Owner of a Commercial Contracting Firm
Let’s Build a Plan
That Works for You
Want clean books and confident reporting for your construction business? Let’s talk about a custom bookkeeping plan tailored to your needs. Whether you’re a solo contractor or running multiple crews, we’ll craft a solution that keeps you organized and in control.